QBO Account / GL Mapping and Supported Account Mappings - Account Numbers


QBO Account / GL Mapping and Supported Account Mappings - Account Numbers


Account numbers are the preferred option, they provide for the most control and validation is also managed by QBO. Account numbers must be unique in QBO, as validation error will display in QBO if you try to save an account number that already exists.  this applies also to sub-accounts, which must be numbered. 


The most common issue encountered is where sub-accounts are entered, however, the parent accounts are not.  Where numbers are used all accounts must be numbered:


Incorrect: Only Sub-Accounts are Numbered Correctly:

Correct: Parent & Sub Accounts Numbered Correctly:

A)  ACCOUNT NUMBERS (PREFERRED)

Allows for the use of account numbers, and supports full sub-account path.


B)  ACCOUNT NUMBERS (SUB ACCOUNTS)  

Note: GL Entries must specify the full path to the sub-account. I.e 4001:4002 If the Sub Account 4002 was specified.

P
Paul is the author of this solution article.

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