Step 2: Setup Expense Mapping and Options in Wise-Sync



Adding Company Expense Payment Types:


Expense payment types are managed in ConnectWise and defined which expense are considered "Company Paid".  You can administer as many payment types as necessary to achieve the best segmentation of your payments made from various bank accounts.

Open Wise-Sync, and complete the following steps:

  1. Click on 'Account'
  2. Click on 'Expenses
  3. Add as many payment types your business has (Example: Credit Card 1, Credit Card 2, Cheque etc).
  4. Click 'Save'


Ensure your Expense Types in Wise-Sync match the Expense Types in ConnectWise.

(If you have any additional Payment Types, add these to the List in Wise-Sync).



Activating Expenses in Wise-Sync:


1. Click on the "Companies".

2. Click on the Company that you wish to edit from those listed.

Enabling Expenses




1. Click on Expenses Tab

Complete Items 1 - 6


2. Select  Expenses Entered Inclusive of Tax -  Expense entry does not include a "Taxable Option" you will need to select whether your ConnectWise users enter expenses as the Gross Taxed Amount.

3.  Select Weekly group expenses by MemberID
4. Enter the Required expenses approval status: The level of authority for approval.
    • Any
    • Pending Approval  
    • Approved Tier 1
    • Approved Tier 1 and  Approved Tier 2 
5. Select Require Second Tier Approval

6. Enter Required expenses billing status

7.Enter Expense Approval Sync Notification

8. Select to Save Reimbursable Expenses as:
    • Draft Bill all Employee Reimbursable expense claims will be created in Xero as Draft Bills, and will require that they are approved in order to be paid.
      Invoices will not appear in a "Accounts Payable" list until approved.
    • Approved Bill all Employee Reimbursable expense claims will be created in Xero as Approved Bills, and are available for immediate payment.

9. Select to Save Company Paid Expenses as:
    • Offset Account (Paid Bill) - Offset provides for the simplest management of expenses, with all expenses allocated to an Unclaimed Expenses Account (Liability). This account can then be used to clear payments made for expenses from reconciled accounts, or manual journals.
    • Draft Bill all Company Paid expense claims will be created in Xero as Draft Bills, and will require that they are approved in order to be paid.
      Invoices will not appear in a "Accounts Payable" list until approved.
    • Approved Bill all Company Paid expense claims will be created in Xero as Approved Bills, and are available for immediate payment.

    Wise-Pay© provides alternative mapping of individual user account payment types, refer to our website for plans options and more information.
10. Enter the Default Offset Account. This account will be used to allocate all expenses, where the "Offset Account (Paid Bill)" is selected as the "Save Company Expenses as".
11. Enter the Default Offset Xero Item Code which will be used for all offset invoice line items. This must be a Current Liability Account.
12. Enter the Default Personal Expense Xero Account code for allocation of personal expenses, which are to be reimbursed to the company.
13. Enter the Reimbursable Prefix - which will be pre-pended to the Batch Tansaction ID in Xero.
14. Enter the Non-Reimbursable Prefix - which will be pre-pended to the Bill Reference together with the Batch Tansaction ID in Xero.
15.Enter the Personal Prefix - which will be pre-pended to the Bill Reference together with the Batch Tansaction ID in Xero.

Note: You can use the same Asset Account in Xero for multiple warehouses. This may be appropriate where you have different warehouses for asset location (and whereabouts), but they are not required to be reported separately.


Save your Settings, Expenses are Now Enabled in Wise-Sync